Congratulations on joining the BOSS Dance Academy family! We look forward to this

upcoming season. To help establish a fair system to run classes and events with the studio, the

following policies have been developed over the last decade. As a studio, we are aware of

many other company policies, however we have tried to establish a system which best suits

who we are and proves to be the best fit with the communities we work with. Please contact

us for questions.

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CODE OF CONDUCT (Parents)

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1. Students and parents/guardians must conduct themselves in a manner that does not negatively

impact others at BOSS Dance Academy. This includes but is not limited to harassment, aggression,

bullying, gossip, and defamation of character towards parents, students, instructors, directors, and

owners of BOSS Dance Academy. If these actions persist, BOSS Dance Academy shall have the right to

take any action it deems appropriate, including, but not limited to, dismissing the student/parent

from the Academy without refund or compensation. Any unpaid fees at the time of dismissal must be

paid in full. If payment is not received, the outstanding amount will be sent to a collection agency.

 

2. Parents with small children should supervise their child in the waiting area until the time that the

class starts, even if the teacher is already in the studio. It is the responsibility of the parent to

supervise their children in the lobbies during class time to ensure lobby volume is at a respectful

level. For students age five and under, a parent is required to wait in the lobby for the duration of the

class.

 

3. Please respect the facility. Any garbage or food messes are expected to be cleaned up by the

student or parent, not BOSS Dance Academy staff. Outdoor shoes are allowed in our lobbies unless

shoes are abnormally dirty. If so, please remove them and place them in the provided cubbies.

 

4. Parents/Guardians will inform BOSS Dance Academy faculty of any extended vacations or

absences during the dance season.

 

5. Video and/or photos of students may be used by the studio for promotional materials.

 

CODE OF CONDUCT (Students)

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1. All students should be respectful of the studio, others belongings, other students, and dance classes

that are in progress. It is our desire to create a positive and safe environment for the students to

grow. Unruly and disrespectful behaviour that is distracting to the learning of others is unacceptable.

 

2. BOSS Dance Academy believes that dancing should not be forced. If it is the student’s idea to dance,

then a life-long love and respect for the art is meant to be developed. Therefore, if a student is

disrespectful of the class or the teacher, or refuses to participate adequately, they will be asked to sit

down until they decide they are ready.

 

3. Any misconduct situations will be given two warnings and then brought to the attention of the

parents.

 

4. Recital is an integral part of the dance experience. All students are expected to participate in the

year-end recital, as it is a vital part of the entire dance program and season.

 

5. Absentees and those always late may lose opportunity in performance/recital involvement.

Preference is given to those who show commitment/respect to the class/students.

 

6. No outdoor shoes - only proper dance footwear is permitted in the studio.WITHDRAWALS & REFUNDS

28 Week Session: If within three weeks of class start, participant decides to withdraw, all fees will

be refunded less a $50 admin fee and post dated cheques destroyed. After the first three weeks of

class start, pro-rated refunds will be processed with a medical note or because of relocation ONLY.

Six/Eight/Ten Week Sessions: If within one week of class start, participant decides to withdraw, all

fees will be refunded less a $25 admin fee. After the first week of class start, pro-rated refunds will be

processed with a medical note or because of relocation ONLY.

 

1. All monies will be refunded if a class is cancelled due to low registration, or transferred to another

class of choosing.

 

2. Any cancellation or withdrawal from a class must be made by emailing the studio at

portage@bossdanceacademy.com with the following information: name of student, class from which

the student is withdrawing, and the reason for the cancellation. The cancellation will be in effect from

the date the email was received. Verbal notices will not be accepted.

 

FEES & CHARGES

 

1. In the case of our payment plan for our 28 week session, payment dates are as follows:

- Payment 1 – due day of registration

- Payment 2 – due November 1st

- Payment 3 – due January 1st

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2. Missed or late payments for all payment plans will result in a $25 late fee that will be charged to

the online account per month until the account is in good standing.

 

3. All accounts not in good standing by the end of the session will be sent to a collection agency.

Registration for the next session will be suspended until all fees have been paid.

 

4. Competition fees are non-refundable.

 

5. A $25 charge will be applied to all NSF cheques.

 

COSTUMES (28 Week Session Only)

 

1. At registration, an $80, $100, or $120 initial costume deposit will be collected. The costume

deposit is applicable PER CLASS. This applies to all regular 28 week classes. The costume will become

property of the student after the year-end recital.

 

2. The total price of a costume is determined by a variety of factors. Our experienced costume

coordinators along with the dance instructors make every attempt to keep the costumes reasonably

priced. If the total cost of costume exceeds the initial $80/$100/$120, the difference will be

forwarded onto the parent.

 

VOLUNTEERING (28 Week Session Only)

 

1. BOSS Dance Academy is a community-focused company and relies on volunteers to help keep

program costs down and provide experiences over and beyond dance programming. The volunteer

waiver is $25 for individual students, and $50 for two or more students. If you volunteer three hours

by the end of the season, the fee will not be charged.

 

2. There are lots of volunteer opportunities throughout the season. Emails will be sent requesting

volunteers. It is the parent’s responsibility to book a slot.

 

CLASS CANCELLATIONS (Acts of God, Winter Storm Days, Instructor Illness or Absence)

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The schedule is subject to change. BOSS Dance Academy has the right to cancel a class if it has

insufficient enrolment. Participants will receive a full refund or have the option to transfer to another

class of choosing.

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Acts of God - All classes forced to be cancelled or any session forced to end early due to an ‘Act of

God’ or circumstance beyond our control (excluding winter storm days), will not be refunded or

made up.

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Winter Storm Days - BOSS Dance Academy takes into consideration two cancellations when

planning our 28 week class schedule. If there are more than two weather cancellations, makeups will

be arranged in accordance to fulfill the 28 week season.

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If Portage la Prairie School Division cancels school due to bad weather, dance classes will also be

cancelled. Parents and students will receive a reminder email but NO PHONE CALL.

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If schools are not cancelled in the morning, and harsh weather conditions are forecast, BOSS Dance

Academy management and staff will make a decision whether or not to cancel classes for the safety of

students and teachers.

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Instructor Illness or Absence - In the case of an instructor illness or absence, BOSS Dance Academy

will attempt to provide a substitute instructor. If one cannot be arranged, a make-up class will be

scheduled in accordance to fulfill the 28 week season.

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If classes are cancelled due to instructor absence or bad weather, cancellation will be posted via

Instagram, Facebook, and email by 2:00pm.

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COMPETITIVE PROGRAM

 

Team Placement Policy:

All competitive dancers must participate in annual auditions/assessments/pre-season conditioning.

Placement decisions are made based on:

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• Technical ability

• Performance quality

• Work ethic

• Attendance history

• Attitude and coachability

• Team compatibility

• Age and experience

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Team placements are determined solely by BOSS Dance Academy directors and staff.

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Competition Fees:

Competition fees are non-refundable once submitted. Entry fees are due in full within two weeks of

being posted. A $25 late fee will be charged if payment is not received within two weeks.

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Competitive Program Policy:

Participation on a BOSS Dance Academy Competitive Team is a privilege that requires commitment,

responsibility, and teamwork. To maintain a positive and successful environment, all dancers and

parents/guardians must agree to the following policies.

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Dancer Expectations:

As a member of the BOSS Dance Academy Competitive Team, dancers agree to:

 

Commitment:

• Commit to the full competitive season.

• Attend all required classes, rehearsals, competitions, performances, and team events.

• Arrive on time and prepared for all classes and rehearsals.

 

Attendance:

• Notify the studio as soon as possible if I am unable to attend.

• Understand that excessive absences may affect participation in routines and competitions.

• Avoid scheduling vacations or non-essential activities that conflict with competitions,

performances, and mandatory rehearsals.

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Conduct:

• Treat instructors, teammates, parents, competition staff, and other studios with respect.

• Demonstrate positive sportsmanship at all times.

• Follow all studio policies and instructor directions.

• Refrain from bullying, gossip, inappropriate language, or disruptive behavior.

• Wear the required dance attire and footwear.

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Social Media:

• Represent BOSS Dance Academy positively online.

• Avoid posting negative comments about teammates, instructors, judges, competitions, or other

   studios. Negative online behavior will result in removal from the program without refund.

• Use good judgment when sharing photos or videos related to the team.

 

Parent/Guardian Expectations:

As a parent/guardian of a competitive dancer, you agree to:

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Support & Communication:

• Support my dancer’s commitment to the team.

• Read and respond to studio communications in a timely manner.

• Address concerns respectfully and directly with studio directors.

• Follow established communication channels and procedures.

 

Attendance & Scheduling:

• Ensure my dancer arrives on time and prepared for all required activities.

• Avoid scheduling vacations or conflicting commitments during the competitive season whenever

   possible.

• Understand that attendance is essential to team success.

 

Positive Conduct:

• Demonstrate good sportsmanship at all events.

• Treat all dancers, families, instructors, judges, and competition staff with respect.

• Refrain from negative comments, gossip, or social media posts that may harm the reputation of the

   studio or team. Negative behavior will result in removal from the program without refund.

 

Financial Responsibility:

• Pay all tuition, competition fees, costume fees, and other team-related fees by the stated deadlines.

• Understand that fees already committed or paid to third parties are generally non- refundable.

 

Competition & Team Participation:

Both dancers and parents understand and agree that:

• Competitive routines are team activities and require consistent participation.

• Team placements, choreography assignments, and competition entries are determined by studio

   directors and staff.

• The studio reserves the right to modify routines, team placements, and participation based on

   attendance, preparedness, conduct, or other circumstances.

• Failure to meet team expectations may result in reduced participation, removal from a routine, or

  removal from the competitive program without refund.

 

Code of Respect:

We agree to help create a positive team culture by:

• Encouraging one another.

• Celebrating the success of all dancers.

• Demonstrating kindness, accountability, and integrity.

• Representing BOSS Dance Academy with pride both inside and outside the studio.